Executive Assistant | Operations Virtual Assistant
"I keep the details organized, so you can focus on the work only you can do."
I help busy executives and business teams stay organized. That means managing calendars, emails, meetings, day-to-day operations, documentation, administrative workflows, and project details — accurately, on time, and without needing to be chased.
- Executive Calendar & Scheduling
- Inbox & Email Management
- Administrative Operations
- Data Entry & Records
- Meeting Coordination
- Document & File Management
- Project & Task Tracking
- Confidential Handling
Organized Support Executives Can Rely On
Hello, I'm Stella.
For over four years I've supported teams inside government institutions, community organizations, and project environments — coordinating administrative operations, handling confidential information with discretion, and building the organized systems that make a workload feel manageable again.
Day to day, that has meant managing calendars and meetings, keeping communication moving, maintaining accurate records and documentation, tracking tasks and follow-ups, entering and verifying data, and coordinating between people who all need answers at once.
My background is in administration and operations, and I bring that same structure, reliability, and attention to detail to remote executive and operations support. Whether it's inbox zero, a color-coded calendar, or a tidy project board, I make sure nothing falls through the cracks.
What I care about most is reliability: clear updates, work that lands on time, and problems flagged and solved before they reach your desk.
How I Support Executives
Founders, CEOs, consultants, and small business owners usually don't need more tools — they need someone reliable holding the details together. Here's where I add the most value.
Calendar ownership — scheduling, rescheduling, and protecting focus time so your week actually works.
Meeting coordination — agendas prepared, invites sent, notes captured, action points tracked to completion.
Inbox and communication support — sorting what matters, drafting replies, and keeping conversations moving.
Task tracking and follow-ups — nothing gets forgotten, and you don't have to chase anyone (including me).
Document and file management — files named, filed, version-controlled, and easy to find when you need them.
Data entry and records — accurate information captured, updated, and organized so reports and decisions are reliable.
Operations and project coordination — keeping moving pieces aligned and progress visible.
Confidential handling — sensitive information treated with discretion and care, always.
Process improvement — spotting the repetitive steps and turning them into a simple, repeatable system.
Administrative correspondence — professional emails, reminders, and internal communication drafted on your behalf.
Why Clients and Employers Choose Me
The best support often happens behind the scenes. My goal is to make your work easier, more organized, and more efficient.
Detail-Oriented
I pay close attention to information, records, and documentation to minimize errors and keep work organized.
Dependable
I follow through on tasks, meet deadlines, and communicate clearly throughout the process.
Quick Learner
I adapt quickly to new systems, tools, and ways of working.
Confidential
I understand the importance of handling sensitive information with professionalism and discretion.
Executive and operations support, end to end.
Executive Calendar Management
Scheduling, rescheduling, reminders, and protected focus time so your week runs on purpose.
Inbox & Communication
Inbox triage, drafting replies, follow-ups, and keeping stakeholder communication moving.
Administrative Support
Data entry, records management, file organization, correspondence, and the day-to-day admin work that keeps operations running.
Operations Support
Day-to-day operational coordination, workflow tracking, and simple process improvements.
Meeting Coordination
Agendas, invites, minutes, and follow-through on every action item after the call.
Documentation & Reporting
Reports, SOPs, formatted documents, presentations, and organized record management.
Document & File Management
Files named, filed, version-controlled, and easy to find when you need them.
Project & Task Coordination
Task boards, deadlines, action-point tracking, and progress updates you can trust.
A clear, calm process — built for busy teams.
Understand Your Needs
I take time to understand your priorities, expectations, and workflow.
Organize & Plan
I create structure, organize information, and establish efficient systems.
Execute Efficiently
Tasks are completed accurately, professionally, and on schedule.
Keep You Updated
Regular communication ensures everything stays on track.
Fluent in the tools your team already uses.
Scheduling, communication, project management, documentation, and AI productivity tools — I'll work inside your existing setup rather than asking you to change it.
Scheduling & Calendar
Google Workspace
Communication & Collaboration
Projects & Task Management
Documents & Reporting
Design & AI Productivity
A glimpse of what I do
Real administrative work — organized, streamlined, and delivered.
Week of June 16 — availability set, conflicts cleared
Automated reminders · calendar sync · no double-bookings
June 2026 — no conflicts, reminders set
Color-coded by category · reminders active · shared with team
NGO Annual Report 2024
Impact Report
Designed · formatted · print-ready
Event Flyer
Community Workshop
Branded · social-ready · shareable
Presentation Deck
Quarterly Review
16 slides · board-ready · delivered
Experience Snapshot
Spirit Baptiste & Company
Provide administrative and executive support to a U.S.-based client, managing communication, scheduling, and follow-ups while supporting CRM, automation, and client-management workflows to keep day-to-day operations running smoothly.
Hornbill Treks & Safaris
Oversaw community-impact and conservation initiatives spanning tourism, education, and healthcare, coordinating school and clinic operations, budgets, and stakeholder communication while keeping donors and project teams updated every step of the way.
Public Procurement and Disposal of Public Assets Authority (PPDA)
Managed day-to-day administrative operations across teams, maintained data and records, handled reporting, and kept stakeholder communication and documentation moving — often anticipating what was needed before being asked.
Ministry of Internal Affairs
Handled sensitive records and documentation with strict confidentiality, verified information, managed data entry and filing, and maintained accurate database systems under tight deadlines.
Zibula Atudde Makindye Women and Youth Association
Coordinated schedules, meetings, and stakeholder communication, managed administrative records, and solved day-to-day operational problems proactively to keep programs on track.
World Vision
Coordinated committee administration and meeting logistics, produced reports and minutes, maintained records, and tracked action points through to completion.
What I Can Help With
What people say about working with me.
"Stella consistently handled administrative tasks with accuracy and professionalism."
"Dependable, organized, and easy to work with."
"Pays close attention to detail and produces quality work."
Looking for an Executive Assistant or Operations VA?
If you're a founder, CEO, consultant, or small business owner losing hours to calendars, inboxes, and follow-ups, let's talk about how I can take that off your plate.